Bus Company Software for Dispatch, Fleet and Drivers in One System
Mileop brings dispatch software, fleet management, and driver management for bus companies into one workspace. Routes, vehicles, and drivers stop living in three separate systems — and start living in one that's current every morning. Whether it's coach charter, scheduled service, or a mixed fleet, dispatch, cost, and documents are visible in one place instead of scattered across spreadsheets and WhatsApp groups.
| Bus | Route | Driver |
|---|---|---|
| MW-04 | Route 88 | Selin Kaya |
| MW-07 | Route 412 | Markus Böhler |
| MW-11 | Route 203 | Torsten Wiek |
| MW-02 | Route 88 | Herbert Nau |
Used by private bus companies across Germany
Dispatch, fleet, and drivers still run in three different systems.
Dispatch runs on spreadsheets, whiteboards, and WhatsApp
Which driver runs which bus on which route lives across three different lists. One no-show in the morning means phone calls, not clicks.
Fleet costs only show up at month-end
Workshop, fuel, downtime: which bus is actually profitable and which is just along for the ride usually only surfaces in the books — too late to act on.
Driver management lags behind reality
Passenger transport licence, driver card, medical exams: without a central view, an expired document only surfaces once the driver is already on the route.
Dispatch, fleet, and driver management — no longer three separate problems.
Routes and drivers scheduled in minutes, not hours
Mileop shows which driver is available, which bus is ready, and which route is still open — at a glance. Swap a no-show driver by drag and drop instead of three phone calls before shift start. The difference shows up most on days with last-minute sick calls: instead of checking driver, vehicle status, and route coverage separately, dispatch surfaces all three together and suggests a matching replacement.
- Live view: driver, bus, and route on one screen
- Drag-and-drop reassignment on a no-show
- Push notification straight to the driver
- Full history of who drove which route, when
| Bus | Route | Driver |
|---|---|---|
| MW-04 | Route 88 | Selin Kaya |
| MW-07 | Route 412 | Markus Böhler |
| MW-11 | Route 203 | Torsten Wiek |
What every bus really costs — and earns
Fuel, workshop, downtime, repairs: Mileop pulls together all costs per bus automatically and shows margin — not just revenue. See which bus runs at a profit and which is just breaking even. This matters most for mixed fleets of coach and scheduled-service buses: a vehicle can generate high revenue and still run at a loss once workshop costs and downtime are factored in.
- Costs tracked automatically per bus
- Margin, not just revenue, per vehicle
- Maintenance reminders before breakdown
- Comparison across the full fleet
| Bus | Revenue | Margin |
|---|---|---|
| MW-04 | €5,248 | +€1,024 |
| MW-07 | €4,421 | −€629 |
| MW-11 | €4,876 | +€347 |
Every driver document tracked before it lapses
Passenger transport licence, driver card, medical exams, and training records run centrally in Mileop. When a document expires, the driver is automatically blocked from dispatch — no more surprises on the route.
- Central document list per driver
- Reminders 30 days before expiry
- Automatic dispatch block on expiry
- Digital check per § 21a StVG
| Driver | Document | Due |
|---|---|---|
| Herbert Nau | Passenger transport licence | Mar 12 |
| Selin Kaya | Medical exam | Mar 18 |
| Torsten Wiek | Driver card | Mar 24 |
One price. Dispatch, fleet, and driver management included.
Mileop ships at one flat monthly price — dispatch software, fleet management, and driver management, no add-on pricing. Monthly cancellation, no setup fee.
What bus companies ask us before signing up
How much does Mileop's bus company software cost?
Mileop starts at $119/month for up to 25 vehicles, then +$4/vehicle/month. No setup fee, cancel monthly.
Is Mileop just dispatch software, or more?
Mileop covers dispatch, fleet management, and driver management in one system — not just route planning.
Does fleet management work for mixed fleets (coach and scheduled service)?
Yes, Mileop tracks cost and margin regardless of vehicle type. Coaches running irregular charter trips and scheduled-service buses on fixed routes sit in the same system, with the same cost, utilisation, and margin metrics — so mixed fleets stay comparable.
Does driver management cover passenger transport licences and driver cards?
Yes, both are built in as standard deadlines, with automatic dispatch blocking on expiry.
Can we import existing driver and vehicle data?
Yes, import happens during onboarding, typically within a week.
Is our data stored in a GDPR-compliant way?
Yes, hosting and processing are GDPR-compliant, within the EU.
Dispatch, fleet, and drivers — finally in one system.
We're currently onboarding new bus companies to Mileop. Drop your work email — we'll be in touch this week with a slot.