School Transport Software for Clean Dispatch and Compliant Driver Documents
Mileop brings school bus dispatch, driver time tracking, and licence and document control into one workspace. No more spreadsheet chaos, no missed deadlines, no tender problems because of missing certificates.
| Driver | Trip | Departure |
|---|---|---|
| Klaus Hartmann | Trip 07 — Primary Centre | 07:15 |
| Fatima Öztürk | Trip 12 — Secondary North | 07:20 |
| Bernd Scholz | Trip 03 — Primary West | 07:30 |
| Nadine Bremer | Trip 19 — Special Needs South | 07:35 |
Used by school transport operators and local authority bus providers across Germany
The district authority expects complete records. Delivering the documentation is on you.
Dispatch still runs on spreadsheets and WhatsApp groups
Every morning the same scramble: who covers Trip 7? Who steps in for the sick call? Last-minute changes get buried in chat, replies come too late, and a miscovered trip means children left waiting at the stop.
Passenger licences and driver cards expire without anyone noticing
School transport requires every driver to hold a valid passenger transport licence, a current medical certificate, and a clean driver card. When a document lapses unnoticed, the driver shows up at the next district audit without valid paperwork — with direct consequences for the tender.
Records for tenders and invoicing take days to pull together
Time logs, trip records, driver qualifications: when the district authority audits or a new tender opens, finding everything takes days. One missing certificate and the contract is at risk.
From driver assignment to tender evidence — all in one place.
Trips covered in minutes — not assembled over hours
Mileop shows open trips, available drivers, and vehicles in a single daily view. Last-minute absences are reported directly in the app, replacement drivers assigned, and notifications sent — before the first bus leaves the depot.
- All trips and drivers in one daily view
- Last-minute absences and replacements handled in the app
- Driver notification sent straight from dispatch
- Full trip history for invoicing and audits
| Driver | Trip | Departure |
|---|---|---|
| Klaus Hartmann | Trip 07 — Primary Centre | 07:15 |
| Fatima Öztürk | Trip 12 — Secondary North | 07:20 |
| Bernd Scholz | Trip 03 — Primary West | 07:30 |
| Nadine Bremer | Trip 19 — Special Needs South | 07:35 |
Every deadline tracked before it becomes a tender problem
Passenger transport licence, driver card, medical exams, training records — Mileop keeps every deadline in one central list per driver and sends a reminder 30 days before expiry. When a document lapses, the driver is automatically blocked from dispatch. At the next district audit, you pull the proof in one click.
- Central deadline list per driver and vehicle
- 30-day email reminders before expiry
- Automatic dispatch block on expired documents
- Digital licence check per § 21a StVG
| Driver | Document | Due |
|---|---|---|
| Klaus Hartmann | Passenger licence | Mar 10 |
| Fatima Öztürk | Medical certificate | Mar 17 |
| Bernd Scholz | Driver card | Mar 28 |
| Nadine Bremer | Training record | Apr 04 |
Time logs and trip records on demand — not assembled the night before an audit
Mileop tracks driving and working hours per driver automatically and links them to completed trips. Export for district invoicing, BAG checks, and new tenders in one click — no manual search through folders ever again.
- Automatic working and driving time tracking per driver
- Trip record exportable per school day
- BAG-ready export for roadside and office checks
- Full history for current contracts and new tenders
| Driver | Trips | Driving time |
|---|---|---|
| Klaus Hartmann | 12 | 19.4 h |
| Fatima Öztürk | 14 | 22.1 h |
| Bernd Scholz | 10 | 17.8 h |
| Nadine Bremer | 13 | 20.6 h |
One price. All modules. No setup fee.
Mileop ships at one flat monthly price — dispatch, licence control, and time tracking all included. Monthly cancellation, no setup fee, no add-on puzzle.
What school transport operators ask us before signing up
How much does Mileop cost?
Mileop starts at $119/month for up to 25 vehicles, then +$3/vehicle/month. No setup fee, cancel monthly.
Does the time tracking meet district authority invoicing requirements?
Yes. Mileop tracks driving and working hours per § 21a ArbZG and produces exportable trip records in the format most district authorities accept.
Do we keep control of dispatch or does Mileop take over?
You keep full control. Mileop replaces your spreadsheets with a structured daily view — the decision of who covers which trip stays with you.
What happens when a driver calls in sick at short notice?
The absence is logged in the app, available replacement drivers are shown, and the reassignment including driver notification takes under two minutes.
Does Mileop help with new district authority tenders?
Yes. Qualification records, trip history, and time logs are exportable on demand — no manual search before submission deadlines.
How fast can we go live?
Most school transport operators are live within a week, including import of existing driver and vehicle data.
Dispatch under control. Documents tracked. Tenders without missing evidence.
We're currently onboarding new school transport operators to Mileop. Drop your work email — we'll be in touch this week with a slot.